SummaryProject Access Dallas was a network of physicians, hospitals, medical clinics, and ancillary partners who provided free or low-cost health care (including medications) and care navigation, coordination, and management services to low-income, uninsured, working residents of Dallas County, TX. The program improved management of diabetes, reduced emergency department visits and hospital days, and generated significant cost savings and a positive return on investment, with $3 in savings for every $1 spent on the program. The program ended in March 2013 when grant funding ended.Strong: The evidence consisted of a randomized controlled trial of enrollees with diabetes, a nonrandomized case control study examining ED utilization and hospitalizations, and post-implementation financial analyses.
Developing OrganizationsBaylor Health Care System--HealthTexas Provider Network; Central Dallas Ministries; Dallas County Medical Society; Dallas-Ft.Worth Hospital Council
Date First Implemented2002
Vulnerable Populations > Medically uninsured
Problem AddressedA broad body of literature supports the link between health insurance coverage, access to care, and better health outcomes. However, a large portion of the population—particularly those individuals with incomes below 200 percent of the Federal poverty level—remains uninsured.
- High numbers of uninsured, even among employed individuals: An estimated 50.7 million people lack health care coverage, representing 16.7 percent of the U.S. population.1 The situation in Texas is bleaker: in 2007, 5.8 million,2 or approximately 24 percent of all Texans, did not have health insurance, with 79 percent of the uninsured working either full- or part-time. In Dallas County, 25.6 percent of residents lack insurance.3
- Link between uninsured status and poor access and health outcomes: An analysis of recent health services research identified a strong link between health insurance coverage and access to preventive care, primary care, acute care, and chronic illness management; the analysis also found that being uninsured increases the risk of adverse health outcomes, such as health and functional decline, the existence of preventable health problems, advanced disease at time of diagnosis, and premature death.4
- Link between poverty and poor health outcomes: Individuals living in poverty tend to have more chronic illnesses and health complications, and make greater demands on the health care system. Dallas County hospitals have experienced a surge in emergency department (ED) patients, particularly among the uninsured.
Description of the Innovative ActivityProject Access Dallas was a network of physicians, hospitals, medical clinics, and ancillary partners who provided free or low-cost health care (including medications) and care navigation, coordination, and management services to low-income, uninsured, working residents of Dallas County. Key elements of the program included the following:
- Provider participation: Participating physicians agreed to provide care at no cost and indicated how many patients they were willing to treat each year. Participating community clinics, hospitals, pharmacies, laboratories, and other ancillary providers also agreed to provide services at reduced or no cost, and indicated how many patients and/or what volume of services they were willing to provide as part of the program.
- Covered services: Covered services included primary episodic and preventive health care services; limited diagnostic tests, laboratory work, and x-rays; limited pharmacy benefits at participating pharmacies; access to community health navigation/care coordination services; and access to specific disease management services for diabetes.
- Patient eligibility: Enrollees were Dallas County residents (U.S. citizenship is not required); were required to not have or be eligible for health insurance of any kind; had a household income of less than 200 percent of the Federal poverty level; and were required to have someone in the household working.
- Patient enrollment process: Patients enrolled in Project Access Dallas through providers at EDs/hospitals, community clinics, or private physician practices. Participating sites agreed to complete the enrollment process as specified by Project Access Dallas. During this process, the following took place:
- Enrollment-related paperwork: Enrollees received a card that identified them as a Project Access Dallas enrollee and a pharmacy card to be used at participating pharmacies. Initial enrollment was for a 1-year period; patients could extend enrollment pending continued eligibility.
- Assessment of nonclinical needs, barriers: Staff worked with enrollees during enrollment to complete a Patient Needs Assessment, designed to screen patients for social, financial, and educational barriers that could have negatively affected their ability to be compliant with care and/or participation in the program.
- Assignment of medical home, scheduling of first appointment: Each enrollee received assignment to a medical home, even if only specialty care was initially required. A medical home might be a charity clinic, a community clinic, or a private physician who had agreed to participate in the program. In addition, a "mobile medical home" provided care to approximately 70 homebound patients with multiple chronic diseases who could not travel due to physical or mental impairment. The first appointment with the medical home was scheduled at the time of enrollment.
- Ongoing navigation, disease management, other support: Patients whose assessment indicated a need for assistance with translation, transportation, and other barriers received a referral to the Community Health Navigation program, which provided a community health navigator to ensure that enrollees received appropriate care and support. Approximately 15 percent of enrollees typically required the assistance of a navigator. Key elements of this ongoing support included the following:
- Care plan development using pathways: Project Access Dallas developed six evidence-based care protocols, known as Health Navigation Pathways, to assist the navigators in providing care coordination services, including assistance with translation, transportation, health education, financial issues, food and housing, and referrals to other community resources. Each pathway guided the navigator through the process of developing a plan for the enrollee, including setting care-related goals, arranging needed services (including disease management programs for diabetes, depression, and other conditions), and counseling/encouraging the patient to access these services. The specific counseling and navigation services provided depended on the individual needs of the enrollee.
- Pharmaceutical support: Project Access Dallas provided enrollees with a $750 annual benefit for generic medications only, with an $8 copay for generics and a $20 copay for branded prescriptions. Once the pharmacy benefit was used up, the navigators helped to identify pharmaceutical assistance programs that provided access to affordable prescriptions.
- Data submission to aid evaluation process: Providers did not bill for visits (given that they were provided for free), but did submit claims information after each visit so that Project Access Dallas could track utilization and the value of donated services.
Context of the InnovationProject Access Dallas, managed and administrated by the Dallas County Medical Society, had about 6,400 active members. The program, adapted from the Project Access model developed in the mid-1990s in Asheville, NC, was developed to bolster available provider capacity to serve the growing number of uninsured in the area by engaging private physicians in their care. The program ended in March 2013 when grant funding ended.
ResultsThe program improved management of diabetes, reduced ED visits and hospital days, and generated significant cost savings and a positive return on investment, with $3 in savings for every $1 spent on the program.
Strong: The evidence consisted of a randomized controlled trial of enrollees with diabetes, a nonrandomized case control study examining ED utilization and hospitalizations, and post-implementation financial analyses.
- Better management of diabetes: A randomized controlled trial of diabetes patients with comparable hemoglobin A1c levels at baseline found that, after 12 months, patients enrolled in Project Access Dallas's diabetes disease management program achieved an average hemoglobin A1c level of 7.27, well below the 7.82 average among nonparticipants.
- Fewer ED visits: The mean number of ED visits among Project Access Dallas enrollees was 0.93 per year, compared with 1.44 among nonparticipants. Analysis of 2005 data found that annual ED visits among program participants fell from 1.8 at baseline to 0.7 after program implementation.
- Fewer hospital days: The mean number of hospital days among Project Access Dallas enrollees was 0.37 per year, well below the 1.07 average for nonparticipants. The aforementioned 2005 analysis found that the program reduced the average number of annual hospital admissions per participant from 1.6 before program implementation to 0.4 after implementation.
- Lower costs, positive return on investment: The reduction in ED visits yielded a cost savings of $553,375 in 2005, while the reduction in inpatient days yielded additional savings of $890,897 that year. Financial analyses indicated that for every $1 invested in the program, approximately $3 in hospital-related costs were avoided.
Planning and Development ProcessKey steps in the planning and development process included the following:
- Obtaining funding: The Dallas County Medical Society received a Healthy Communities Access Program grant from the U.S. Health Resources and Services Administration to create the program.
- Creating algorithm for services: Project Access Dallas used a portion of the grant to contract with faculty and staff at the Department of Family Medicine at the University of Texas Southwestern Medical School to create an algorithm for program services (e.g., patient enrollment forms, communication between participating sites and Project Access Dallas) and develop the health risk assessment that was administered at enrollment.
- Soliciting participation: Dallas County Medical Society advertised the program to members via mailings and at medical society meetings, highlighting the mission of donating services to the uninsured. Medical society leaders solicited participation from hospitals, clinics, and ancillary providers via interpersonal communications and networking.
- Obtaining additional funding: Project Access Dallas applied for and received a U.S. Centers for Disease Control and Prevention grant to study the effectiveness of the program in reducing health care utilization.
- Designing pharmacy benefit: Project Access Dallas contacted a pharmacy benefit management company to help develop a pharmacy benefit for program enrollees.
- Designing and redesigning pathways: Project Access Dallas, working with the Baylor Health Care System Office of Health Equity, initially developed four clinically focused Health Equity Pathways in the areas of diabetes, depression, neurologic trauma/stroke, and heart failure, in part based on input from Mark Redding, the developer of the Pathways model. In 2009, the program reorganized the pathways into six Health Navigation Pathways to assist patients with social, economic, and educational barriers that prevent patients from achieving optimal outcomes. Pathways were paper based.
- Developing Patient Needs Assessment form: After the pathways had been reorganized in 2009, the program developed the Patient Needs Assessment to identify barriers to care.
- Training navigators: Community health navigators received training on use of the pathways from staff in the Baylor Health Care System Office of Health Equity.
- Expanding program: The program experienced a fivefold increase in resources in fiscal year 2009, largely due to a collaboration with five Dallas County health care systems that leveraged funding from the U.S. Centers for Medicare & Medicaid Services and the Texas Department of Health and Human Services. With the support of its partner organizations, Project Access Dallas used the additional funds to expand coverage to a larger number of Dallas's uninsured.
- Spinning off diabetes disease management: The demonstrated success of the diabetes disease management program led to a significant grant award, which paved the way for expansion to additional clinical sites throughout Dallas County. To support this expansion, Project Access Dallas gave up formal responsibility for the program, with oversight conducted by an independent management structure.
Resources Used and Skills Needed
- Staffing: The program had 14 full-time employees who handled administration and management, including enrollment, referral coordination, and volunteer recruitment. In addition, 10 employees provided community health navigation services which included transportation, translation, pharmacy assistance and assistance with health system navigation via contract with CitySquare (formerly Central Dallas Ministries).
- Costs: The annual budget was approximately $7 million to serve on average 3,100 patients a month or 4,000 unique patients per year; per-enrollee costs averaged approximately $1,900 per year. Key expenses included approximately $2.7 million for diagnostic testing and imaging, hospital based enrollments, and increased primary care access; $1 million for pharmacy benefits for enrollees; $800,000 for charitable clinic grants; and approximately $560,000 for the Community Health Navigation program. Funds were also allocated to utilization tracking and outcomes analysis.
Funding SourcesHealth Resources and Services Administration; Baylor Health Care System; Dallas County Hospital District; Texas Health Resources; Methodist Health System; HCA North Texas; University of Texas Southwestern Medical Center
Project Access Dallas also received funds through private donations and grants from local foundations.
Getting Started with This Innovation
- Look for ongoing funding at program launch: Too often, Federal grants are limited to a specific time period or for a specific use.
- Build business case: Demonstrate that taking care of the underserved is not just the right thing to do but can also make good business sense by reducing utilization and costs.
- Develop systems to measure program impact: Physicians pay dues to be members of the medical society, so any society-sponsored program must be evaluated to determine if it adds value. Project Access Dallas developed and implemented mechanisms for tracking the program's impact at the onset of the program.
- Build relationships with research organizations: Organizations such as universities have the expertise and systems to facilitate outcomes tracking. In addition, academic thought leaders can enhance the reputation of a program by ensuring academic rigor in program development and measurement.
- Solicit attention from high-level local administrators: A rigorous evaluation process will help gain the support of local government leaders and hospital executives.
- Identify critical success factors for enrollees: Project Access Dallas recognized that pharmaceutical access would be critical for enrollees and therefore contacted a pharmacy benefits management company to help develop a benefit.
Sustaining This Innovation
- Continue to track outcomes: Demonstrating the positive impact of the program will encourage community providers to volunteer their time and will prompt funders to continue their support.
Contact the InnovatorJames Walton, DO, MBA
Medical Director, Project Access Dallas
Baylor Health Care System
8080 North Central Expressway
Dallas, TX 75206
Director of Community Service
Dallas County Medical Society
140 East 12th Street
Dallas, TX 75203
Phone: (214) 413-1433
Innovator DisclosuresDr. Walton and Mr. Lane have not indicated whether they have financial interests or business/professional affiliations relevant to the work described in this profile; however, information on funders is available in the Funding Sources section.
References/Related ArticlesMore information about Project Access Dallas is available at the organization's Web site: http://www.projectaccess.info/.
Hoffman CB, Paradise J. Health insurance and access to health care in the United States. Ann N Y Acad Sci. 2008;1136:149-60. Epub 2007 Oct 22. [PubMed]
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Original publication: January 19, 2009.
Original publication indicates the date the profile was first posted to the Innovations Exchange.
Last updated: June 05, 2013.
Last updated indicates the date the most recent changes to the profile were posted to the Innovations Exchange.
Date verified by innovator: May 24, 2013.
Date verified by innovator indicates the most recent date the innovator provided feedback during the annual review process. The innovator is invited to review, update, and verify the profile annually.